Event Invitation Email Series
Email MarketingbeginnerClaude 3.5 Sonnet or GPT-4o. Both excel at generating cohesive email series with varied subject lines and consistent brand voice. Claude is slightly better at maintaining tone consistency across multiple emails; GPT-4o is faster for quick iterations.
When to Use This Prompt
Use this prompt when you need to quickly generate a multi-touch email campaign to drive event registrations. It's ideal for webinars, conferences, product launches, or networking events where you need consistent messaging across multiple touchpoints without starting from scratch.
The Prompt
Create a 3-email invitation series for a [EVENT TYPE] event. The event is [EVENT NAME], happening on [DATE] at [LOCATION/VIRTUAL]. Our target audience is [AUDIENCE DESCRIPTION].
Email 1 (Initial Invitation):
- Subject line that creates curiosity and urgency
- Hook explaining why this event matters to the recipient
- 2-3 key benefits of attending
- Clear CTA with registration link
- Keep to 150 words max
Email 2 (Reminder - Send 1 week before):
- Subject line referencing the event
- Highlight one unique speaker or agenda item
- Social proof (number of registrations, testimonials, or credentials)
- Urgency element (limited spots remaining or early-bird deadline)
- CTA to register or share with colleagues
- Keep to 150 words max
Email 3 (Final Push - Send 2-3 days before):
- Subject line with time sensitivity
- Quick recap of agenda and speakers
- Logistics details (time, link, what to bring/prepare)
- Last chance messaging
- CTA to register or add to calendar
- Keep to 150 words max
Tone: [TONE - professional, casual, energetic, etc.]
Brand voice: [BRAND VOICE DESCRIPTION]
Key message: [PRIMARY VALUE PROPOSITION]
Format each email with a subject line, preview text, and body copy. Make each email distinct but cohesive as a series.
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Tips for Best Results
- 1.Customize the [PLACEHOLDERS] with specific event details before running the prompt. Vague inputs produce generic emails—specificity drives better personalization and relevance.
- 2.Run each email separately if you want more control over tone and length. Ask the AI to 'make Email 2 more urgent' or 'add social proof to Email 3' in follow-up prompts.
- 3.Test subject lines with your email platform's preview tool. Ask the AI to generate 5 alternative subject lines if the first batch doesn't feel compelling enough.
- 4.Add a fourth 'post-event' email to the series asking attendees to share feedback or requesting testimonials. This extends engagement and builds social proof for future events.
Example Output
**Email 1: Initial Invitation**
Subject: You're invited: AI Marketing Trends Summit (Exclusive Access)
Preview: Join 500+ CMOs for insights that will transform your strategy
Hi [First Name],
We're hosting the AI Marketing Trends Summit—a half-day event where leading CMOs share how they're using AI to drive revenue and reduce costs.
Why attend?
• Learn proven AI strategies from companies like [Company Examples]
• Network with 500+ marketing leaders in your industry
• Get a free AI implementation checklist worth $500
Join us on March 15th at 10 AM EST. Spots are limited to 200 attendees.
[Register Now]
Best,
[Your Name]
---
**Email 2: Reminder**
Subject: Don't miss our AI Summit—see who's speaking
Preview: Your seat is reserved. Here's what you'll learn.
Hi [First Name],
One week until the AI Marketing Trends Summit! We wanted to highlight one of our keynote speakers: Sarah Chen, CMO at TechCorp, will share how she scaled marketing efficiency by 40% using AI.
Plus: 487 marketing leaders have already registered. Spots are filling fast.
Agenda includes:
• AI tools for campaign optimization
• Ethical AI in marketing
• ROI measurement frameworks
[Confirm Your Spot]
Can't make it? Share this with a colleague.
---
**Email 3: Final Push**
Subject: Last chance: AI Summit starts in 2 days
Preview: Your registration link + what to prepare
Hi [First Name],
The AI Marketing Trends Summit is in 2 days (March 15, 10 AM EST). Here's what you need to know:
📍 Virtual event link: [Link]
⏰ Duration: 3 hours
✅ What to bring: Notebook, questions for Q&A
Speakers include Sarah Chen (TechCorp), Marcus Rodriguez (DataCo), and Dr. Lisa Park (AI Institute).
This is your last chance to register and secure your seat.
[Join Now] or [Add to Calendar]
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Courses, workshops, frameworks, daily intelligence, and 6 proprietary tools — built for marketing leaders adopting AI.
Trusted by 10,000+ Directors and CMOs.